Freedom of Information Act 2000

Newbrough Parish Council Publication Scheme

  • Information
  • Minutes of Parish Council Meetings (Limited to last two years)
  • Responses to Planning Applications
  • Annual Return form – limited to the last financial year.

    Annual Statutory Report by Auditor (internal and external) – limited to the last financial year.

  • Accounts Information, Bank Statements – limited to last financial year.

    Precept Request – limited to last financial year

  • Format
  • Available for inspection by contacting the named person
    Also
    Hard Copy
  • Available for inspection by contacting the named person
    Also
    Hard Copy
  • Available for inspection by contacting the named person
    Also
    Hard Copy
  • Available for inspection by contacting the named person
  • Charge
  • Free

    £1 for first page and 50p thereafter

  • Free

    £1 for first page and 50p thereafter

  • Free

    £1 for first page and 50p thereafter

  • Free

Exclusions – Planning Documents

Copies of planning consultations, The Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps, all of which are available from the local planning and/or highway authority respectively.

Exclusion – Audit and Accounts

All commercially sensitive information, eg quotations and tenders, loan documentation and insurance policies.  With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair, ie if tender information is released to a third party prior to the end of the tender period, those who initially submitted tenders could be undercut and/or unfairly disadvantaged.

Exclusions – Employment Practice and Procedure

“Personal Records”, ie appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.

Freedom of Information Act 2000

Publication Scheme

Newbrough Parish Council has adopted the attached model publication scheme, produced in accordance with section 20 of the Freedom of Information Act 2000, and will publish information in accordance with that scheme.  Publication will take the following format,

–         council minutes

–         council’s notice board

–         council’s web site

The contact details for the person/official who will be responsible for maintaining the publication scheme and who should be contacted if any issues arise concerning the parish council’s compliance with the Freedom of Information Act is;

R Macfarlane

Clerk to the Council

Heron’s Hill Cottage 
Hill Street
Corbridge
NE45 5AA

Information available from Newbrough Parish Council under the model publication scheme.

A good deal of this information is available free on the Council’s Website at www.newbrough.info  

In many instances hard copy is also available.

 

Information to be published How information can be obtained? Cost 

(see lead information)

 Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

   
 Who’s who on the Council and its Committees
Website  
 Contact details for Parish Clerk and Council Members (named contacts where possible with telephone number and email address (if used))
Website  
 Location of main Council office and accessibility details
N/A  
 Staffing structure
N/A  
     
 Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

   
 Annual return form and report by auditor
Website  
 Finalised budget
Website  
 Precept
Website  
 Borrowing Approval letter
N/A  
 Financial Standing Orders and Regulations
Website  
 Grants given and received
Website  
 List of current contracts awarded and value of contract
N/A  
 Members’ allowances and expenses
Link to NCC Website  
     
 Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

   
 Parish Plan (current and previous year as a minimum)
Website  
 Annual Report to Parish or Community Meeting (current and previous year as a minimum)
Website  
 Quality status
N/A  
 Local charters drawn up in accordance with DCLG guidelines
N/A  
     

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

  Cost 

(see lead information)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Website  
Agendas of meetings (as above)

 

Website  
Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting.

 

Website  
Reports presented to council meetings – NB this will exclude information that is properly regarded as private to the meeting.

 

Hard copy  
Responses to consultation papers

 

Hard copy  
Responses to planning applications

 

Website and NCC Website  
Bye-laws

 

N/A  
     
Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

   
Policies and procedures for the conduct of council business:

Procedural standing orders ………………………………………………………………………

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Website

N/A

N/A

Website

N/A

 
Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

N/A  
Information security policy

 

Hard copy

 

 
Records management policies (records retention, destruction and archive)

 

Hard copy

 

 
Data protection policies

 

Hard copy

 

 
Schedule of charges (for the publication of information)

 

See lead information  
     

 

Class 6 – Lists and Registers

Currently maintained lists and registers only

  Cost 

(see lead information)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

 

N/A  
Assets Register Website  
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) N/A  
Register of members’ interests

 

NCC Website  
Register of gifts and hospitality

 

NCC Website  
   
Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

 
Allotments

 

N/A  
Burial grounds and closed churchyards

 

N/A  
Community centres and village halls

 

N/A  
Parks, playing fields and recreational facilities

 

N/A  
Seating, litter bins, clocks, memorials and lighting

 

Website  
Bus shelters

 

N/A  
Markets

 

N/A  
Public conveniences

 

N/A  
Agency agreements

 

N/A  
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

 

N/A  
     
Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above